Download this app from Microsoft Store for Windows 10, Windows 10 Mobile, Windows 10 Team (Surface Hub), HoloLens. See screenshots, read the latest customer reviews, and compare ratings for Dictation. Speech recognition has come a long way. Most people speak quicker than they type, but Office has yet to fully embrace speech recognition. Dictate aims to change this – it’s a free plugin for Word, Outlook and PowerPoint that taps into Cortana’s speech-recognition engine to give you the power to dictate documents, emails and presentations.
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Speech recognition has come a long way. Most people speak quicker than they type, but Office has yet to fully embrace speech recognition. Dictate aims to change this – it’s a free plugin for Word, Outlook and PowerPoint that taps into Cortana’s speech-recognition engine to give you the power to dictate documents, emails and presentations.
Dictate is produced by Microsoft’s Garage arm, which houses small, self-contained teams who tinker with new technology. This means it’s low on fancy features, but high on key functionality.
Installation is simple enough, and then you’ll find a new Dictate tab on the Office ribbon. Select it and there’s a threadbare collection of options. First, set the 'From' drop-down to match your language and region (20 languages, plus regional variations, are supported), so Dictate can understand you better. The 'To' drop-down allows you to translate your dictation into another language if you wish – over 60 are supported out of the box, using Bing’s translation engine.
Finally, click the 'Manual Punctuation' button if you’d rather control punctuation through phrases like 'period' and 'question mark' rather than have Dictate attempt to automatically punctuate as you speak (it’s surprisingly good, but only works with English so far).
Dictate works with your default mic, so you’ll need to set that up via the Sounds icon in the Taskbar Notification area, then it’s just a case of clicking the Start button and you can start dictating. A response bar in the Dictation tab shows you if your voice is being picked up, and then reasonably quickly words will start to appear.
Dictate works reasonably well, but mistakes will be made, and you’ll need to keep an eye as you go – you can still type while dictating, so it’s up to you if you want to try correcting yourself while you carry on.
This download is for 32-bit versions of Office. Click here to get the 64-bit version (find out which version of Office you’re running from the File ribbon – choose Account and click 'About Word').
Verdict:
Dictate does what it says on the tin – and by tapping into Cortana, it’s guaranteed to deliver more than passable results.
macOS Catalina introduces Voice Control, a new way to fully control your Mac entirely with your voice. Voice Control uses the Siri speech-recognition engine to improve on the Enhanced Dictation feature available in earlier versions of macOS.1
How to turn on Voice Control
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After upgrading to macOS Catalina, follow these steps to turn on Voice Control:
- Choose Apple menu > System Preferences, then click Accessibility.
- Click Voice Control in the sidebar.
- Select Enable Voice Control. When you turn on Voice Control for the first time, your Mac completes a one-time download from Apple.2
Voice Control preferences
When Voice Control is enabled, you see an onscreen microphone representing the mic selected in Voice Control preferences.
To pause Voice Control and stop it from from listening, say 'Go to sleep' or click Sleep. To resume Voice Control, say or click 'Wake up'.
How to use Voice Control
Get to know Voice Control by reviewing the list of voice commands available to you: say 'Show commands' or 'Show me what I can say'. The list varies based on context, and you may discover variations not listed. To make it easier to know whether Voice Control heard your phrase as a command, you can select 'Play sound when command is recognised' in Voice Control preferences.
Basic navigation
Voice Control recognises the names of many apps, labels, controls and other onscreen items, so you can navigate by combining those names with certain commands. Here are some examples:
- Open Pages: 'Open Pages'. Then create a new document: 'Click New Document'. Then choose one of the letter templates: 'Click Letter. Click Classic Letter'. Then save your document: 'Save document'.
- Start a new message in Mail: 'Click New Message'. Then address it: 'John Appleseed'.
- Turn on Dark Mode: 'Open System Preferences. Click General. Click Dark'. Then quit System Preferences: 'Quit System Preferences' or 'Close window'.
- Restart your Mac: 'Click Apple menu. Click Restart' (or use the number overlay and say 'Click 8').
![Dictation Dictation](/uploads/1/1/7/7/117726359/794008429.jpg)
You can also create your own voice commands.
Number overlays
Use number overlays to quickly interact with parts of the screen that Voice Control recognises as clickable, such as menus, checkboxes and buttons. To turn on number overlays, say 'Show numbers'. Then just say a number to click it.
Number overlays make it easy to interact with complex interfaces, such as web pages. For example, in your web browser you could say 'Search for Apple stores near me'. Then use the number overlay to choose one of the results: 'Show numbers. Click 64'. (If the name of the link is unique, you might also be able to click it without overlays by saying 'Click' and the name of the link.)
Voice Control automatically shows numbers in menus and wherever you need to distinguish between items that have the same name.
Grid overlays
Use grid overlays to interact with parts of the screen that don't have a control, or that Voice Control doesn't recognise as clickable.
Say 'Show grid' to show a numbered grid on your screen, or 'Show window grid' to limit the grid to the active window. Say a grid number to subdivide that area of the grid, and repeat as needed to continue refining your selection.
To click the item behind a grid number, say 'Click' and the number. Or say 'Zoom' and the number to zoom in on that area of the grid, then automatically hide the grid. You can also use grid numbers to drag a selected item from one area of the grid to another: 'Drag 3 to 14'.
To hide grid numbers, say 'Hide numbers'. To hide both numbers and grid, say 'Hide grid'.
Dictation
When the cursor is in a document, email message, text message or other text field, you can dictate continuously. Dictation converts your spoken words into text.
- To enter a punctuation mark, symbol or emoji, just speak its name, such as 'question mark' or 'per cent sign' or 'happy emoji'. These may vary by language or dialect.
- To move around and select text, you can use commands such as 'Move up two sentences' or 'Move forward one paragraph' or 'Select previous word' or 'Select next paragraph'.
- To format text, try 'Bold that' or 'Capitalise that', for example. Say 'numeral' to format your next phrase as a number.
- To delete text, you can choose from many delete commands. For example, say 'delete that' and Voice Control knows to delete what you just typed. Or say 'Delete all' to delete everything and start over.
Dictation In Word Mac
![Mac Mac](/uploads/1/1/7/7/117726359/142634235.jpg)
Voice Control understands contextual cues, so you can seamlessly transition between text dictation and commands. For example, to dictate and then send a birthday greeting in Messages, you could say 'Happy Birthday. Click Send.' Or to replace a phrase, say 'Replace I’m almost there with I just arrived'.
You can also create your own vocabulary for use with dictation.
Create your own voice commands and vocabulary
Create your own voice commands
- Open Voice Control preferences, such as by saying 'Open Voice Control preferences'.
- Click Commands or say 'Click Commands'. The complete list of all commands opens.
- To add a new command, click the add button (+) or say 'Click add'. Then configure these options to define the command:
- When I say: Enter the word or phrase that you want to be able to speak to perform the action.
- While using: Choose whether your Mac performs the action only when you're using a particular app.
- Perform: Choose the action to perform. You can open a Finder item, open a URL, paste text, paste data from the clipboard, press a keyboard shortcut, select a menu item or run an Automator workflow.
- Use the checkboxes to turn commands on or off. You can also select a command to find out whether other phrases work with that command. For example, 'Undo that' works with several phrases, including 'Undo this' and 'Scratch that'.
To quickly add a new command, you can say 'Make this speakable'. Voice Control will help you configure the new command based on the context. For example, if you speak this command while a menu item is selected, Voice Control helps you make a command for choosing that menu item.
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Create your own dictation vocabulary
- Open Voice Control preferences, such as by saying 'Open Voice Control preferences'.
- Click Vocabulary, or say 'Click Vocabulary'.
- Click the add button (+) or say 'Click add'.
- Type a new word or phrase as you want it to be entered when spoken.
Learn more
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- For the best performance when using Voice Control with a Mac notebook computer and an external display, keep your notebook lid open or use an external microphone.
- All audio processing for Voice Control happens on your device, so your personal data is always kept private.
- Use Voice Control on your iPhone or iPod touch.
- Learn more about accessibility features in Apple products.
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1. Voice Control uses the Siri speech-recognition engine for U.S. English only. Other languages and dialects use the speech-recognition engine previously available with Enhanced Dictation.
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2. If you're on a business or school network that uses a proxy server, Voice Control might not be able to download. Have your network administrator refer to the network ports used by Apple software products.